How to make videos work in Microsoft Office PowerPoint 2007 on Windows [Guide]

2013-05-29_042906When Microsoft came out with Office 2010, they did at least one excellent job, i.e., inserting videos in PowerPoint has become as easy as going to the Insert tab and inserting videos from File/Web Site/Clip Art. The same applies to the next version, MS Office PowerPoint 2013. Things are not so easy with 2007 version or earlier; it is a pain indeed to insert videos. This article shows you how to insert videos into PowerPoints in 2007.

The following tutorial works using Microsoft Office PowerPoint 2007 if you have the latest Apple QuickTime Player and/or Adobe Flash Player and/or VLC media player installed (all these players are free for Windows). The tutorial may work in a similar way for MS PowerPoint 2003, I have never tried it though.

  • Click the Developer tab in the far right side of the PowerPoint ribbon. If it is not displayed, click the large “Office Button” in the top left corner of the PowerPoint window, click PowerPoint Options from the drop-down menu, click Popular, under Top options for working with PowerPoint, check the box next to Show Developer tab in the Ribbon and click OK.
  • Save your PowerPoint presentation and the desired movie to the same folder. If you don’t, make sure you define the absolute file path as described later. If you move your presentation to another location in the same computer or to a different computer, make sure you copy those movie files along with the presentation file to the new location or define the new absolute file paths for the movies.
  • Click “More Controls” in the Developer tab. This icon is the last one at the second row in the Controls box and should feature a hammer and wrench image.
  1. For .mov format: Select Apple QuickTime Control 2.0 from the window that appears and click OK.
  2. For .swf format: Select Shockwave Flash Object from the window that appears and click OK.
  3. For .flv format: Select VideoLAN VLC ActiveX Plugin v1/v2 (either one is OK) from the window that appears and click OK.
  • Use the crosshair that appears to click and drag a window of sufficient size for the movie you plan to show. Right-click inside this window and then select Properties.
  • For .mov format: The QTControl Properties window will open in the left-hand side of the screen. Click the Sizing row in Alphabetic tab, and then select the option 1 – qtMovieFitsControl from the drop-down menu that appears.
  1. For .mov format: Type the address of the movie in the URL row of the QTControl Properties window. This needs to be an absolute path, meaning that it specifies a unique location in the file system. It should follow this format: D:\My Videos\movie.mov.
  2. For .swf format: The ShockwaveFlash Properties window will open in the left-hand side of the screen. Type the address of the movie in the Movie row in Alphabetic tab of the ShockwaveFlash Properties window. This needs to be an absolute path, meaning that it specifies a unique location in the file system. It should follow this format: D:\My Videos\movie.swf. To play the file automatically when the slide is displayed, set the Playing property to True. If the flash file has a Start/Rewind control built into it, you can set the Playing property to False. If you don’t want the animation to play repeatedly, set the Loop property to False.
  3. For .flv format: The VLCPlugin Properties window will open in the left-hand side of the screen. Type the address of the movie in the MRL row in Alphabetic tab of the VLCPlugin Properties window. This needs to be an absolute path, meaning that it specifies a unique location in the file system. It should follow this format: D:\My Videos\movie.flv. The disadvantage of this format is that the movie starts automatically and does not let you control it.
  • Close the Properties box and save your presentation again. When you launch your presentation in slide show mode, you should see the movie window with its own play/pause control. It may take a few seconds for the movie to load.

N.B. Always check to make sure that the movie works using the same computer as you will be using for your actual presentation. It may not work in all machines or operating systems. It may be more reliable and useful in the long-term to download or purchase movie editing software (e.g., iWisoft Free Video Converter or Format Factory is free for Windows) that will allow you to easily convert your video into a video with a file format compatible with the default player of your OS. For example, .wmv works best in Windows Media Player of Windows and .mov in Apple QuickTime Player of Mac.  For movies in native format, use the following easy steps:

Click the Insert tab. Under Media Clips (far right side), click Movie. Browse to Insert Movie and click OK. Choose Automatically or When Clicked as you like.

Done. Enjoy!

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4 comments

  1. David

    [@Mukhi] I’ve already done what you instructed, but that still doesn’t solve my reproducible problem.

    The presentation does play perfectly in full screen mode with click, and automatically if no click, the slide with the video does automatically play, then it automatically advances to the next slide, then at the end, the presentation starts all over again, just like I want it to. (The final project will have over 30 slides, and most of them will also have videos that automatically play.) However, if you interrupt this automatic timed transition by manually selecting the Home button that I’ve added to each slide, you’re then taken back to the home screen (slide 1), which causes the presentation to start playing all over again and automatically. At that moment, and before the presentation automatically advances to the next slide, if you manually select the button that I also created on the home screen for the slide that contains my test video, that slide is then displayed, then the video plays automatically, but after the video stops, it doesn’t automatically advance to the next slide, just like it did before. I’ve tried every setting and option that I know, but I can’t find any solution.

    What I’m trying to avoid is to go from the presentation playing perfectly and in a constant loop, and then after someone walks up to it and selects and watches their specific slide, I don’t want the presentation to just sit there and not play anymore. I want the presentation to resume playing and have it automatically advance to the next slide, just like it did before.

    If you still think that you can help me, maybe I could send the files (6MB) to you somehow, such as temporarily putting it in my public Dropbox folder.

  2. Mukhi
    Author/

    [@David] Let me try to understand your problem. Say, you have slide 1, slide 2 and slide 3. When you are not in full screen mode (i.e., not in Slide Show mode), if you select slide 2, and enter full screen mode, slide 2 plays but the presentation does not advance to slide 3 automatically. Is that your problem? If it is, my answer is as follows:
    You need to use Transitions tab for slide 2, and go to Advance Slide option. You will see On Mouse Click is checked by default. This is why slide 2 does not go to slide 3 automatically. You uncheck it, and check After:, and define the time after which slide 2 must advance to the next slide. Remember, if you have a video in slide 2, you should calculate the time accordingly. If you want to make any other slide move to the next automatically, you must take similar action.

  3. David

    Thank you, Mukhi, for trying to help us.

    I’ve actually created a small PowerPoint 2007 Presentation using two small Windows Media Video files (.wmv) as a test for a larger project. The plan is to set up a touchscreen LCD monitor in a public area, while the PC is behind closed doors, and have it play the slideshow continuously with videos on most slides, but to also provide the spectator with the ability to manually choose which slide to go to instead of waiting for the entire presentation to loop back around. Well, I’ve been able to accomplish all of that so far, but I can’t figure out why the presentation doesn’t resume playing automatically after manually selecting an individual slide. That specific slide does play properly, but once it’s finished it doesn’t advance to the next slide automatically.

    Do you know where I should go to seek out a solution to this problem, or is this just another PowerPoint 2007 problem?

    Thanks again!