How to set up a booklet document with Microsoft Word 2010/2013 [Tip]

You can create a variety of documents with MS Word 2010/2013. The software has all the options required to set up booklet documents with a book fold. If you’re setting up a booklet, with multiple pages, you’ll need to adjust the Word page setup first.

Open the Word application and select Page Layout. On the Page Layout tab click on the small icon in the bottom right corner of Page Layout to open the Page Setup dialog box below. That includes various options for the document margins and layout.

booklet

Click on the Multiple pages drop-down list to select Book fold. In addition, you should also adjust the Gutter margin options from zero to one. That will ensure that nothing gets jumbled within the binding of your booklet document. Click OK to close the window, and your document should then match the one in the shot below.

booklet2

If you haven’t already added a header and page numbers to the document, click on the Insert tab. There click on Header to choose from a variety of headings to add to the booklet. To add page numbers to the booklet, click on Page Number and Bottom of Page. Then choose a suitable page number format for your booklet.

booklet3

Add a cover to the booklet by selecting the first, blank page and then clicking Cover Page. That opens a number of cover templates for you to select from. Pick a suitable cover, and then enter a title and other details in the cover’s text boxes. Check out this dotTech article for further details on adding covers to Word documents.

booklet4

To print the booklet, click the File tab and Print. Then you should select an option that prints to both sides of the paper. As such, click Print one Sided; and then select Print on Both Sides or Manually Print on Both Sides.

booklet5

Once you have printed the booklet document, bind its pages together. You can set up numerous booklets with Word 2010/2013, and previous editions of the software also have similar options albeit with alternative menu layouts. 

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  • Gary N.

    I have never had success in getting Word to print my booklets… they
    always come out screwed up. But maybe that’s because I use a lot of
    graphics along with assorted text. But I did find a method that works
    great: I start my new document in Landscape mode; go into Columns and
    make two columns and check Line Between; now create a text box almost
    the size of the half page; enter my text; and finally add graphics with a
    setting of In Front of Text or Behind Text (add the graphic in it’s own
    box, not as part of the text box because the Wrap Text options are then
    limited). I do this for each half page of the booklet. Afterwards, I
    rearrange the text boxes into the order needed for the correct printout
    into book form. The advantage to this system is that I can adjust, move
    around, rearrange, and change anything I want to without it affecting
    anything else in the document. I can even leave blank pages wherever I
    need, and I can have a completely custom cover to the booklet. And as a
    plus, I can print any range of pages that I want (there is a bug in Word
    2007 to 2016 that does not allow this in their Booklet layout). You
    will need to do tweaking to get things just how you want, but that’s
    necessary with most self-created documents.